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Employees must receive their W2 forms from employers by January 31st of each year. Employers must file their employees' W2 forms with the IRS by the same deadline. W2 forms report wages and taxes withheld for the previous tax year. Employers can file Form W2 online using IRS-approved software or services. A free payroll spreadsheet template can help employers manage payroll and prepare for W2 filing.

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